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Office 365 Acceptable Use and Data Protection

Please review the Acceptable Use of Microsoft Office 365 for Education Policy before storing, synching, and/or sharing data in any of CUNY’s cloud services.

The following table summarizes what data can and cannot be stored so data is protected from unauthorized access:

Data Classification Allowed in Office 365 Example
Confidential No
  • Personally Identifiable Information (PII)
  • Student educational records
  • Health Information
  • Citizenship information
  • Payment (credit/debit) cardholder information
  • Trade secrets, intellectual property or information that may be relevant for the creation of a University, faculty or student owned patent
  • Research data under a restricted data use agreement or other IRB data and relevant restrictions that do not explicitly permit cloud storage
  • Passwords and access codes
Sensitive Yes, with security recommendations
  • Email and other communications regarding internal matters not been specifically approved for public release
  • Proprietary financial, budgetary or personnel information not explicitly approved by authorized parties for public release
  • Identities of donors or other third-party partner information maintained by the University not specifically designated for public release
Public Yes
  • Any data not classified as Confidential or Sensitive as defined previously