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The Bronx Journal-Technology Page     September, 1999

Tip of the month: When using MS Word 97, try using the keyboard

Hi! Feature
by Louis Cruz, Systems Administrator, Lehman College

How to purchase your next computer series: A definition of terms for the most common components in computers today

In the last article of the “How to purchase your next computer” series I will provide you with information about the most common components found in computers today. Buying your computer is a difficult task if you do not know what a salesman or ad campaign is referring too when a particular computer is described. To guarantee you get what you want and need, familiarize yourself with the following terms.

AGP—The Accelerated Graphics Port (AGP) is a new interface for the PC platform that dramatically improves the processing of 3D graphics and full-motion video. AGP was designed to work alongside your new Intel® Pentium® III processor to free up your computer's processing resources, and blasts rich 3D and video to your PC's display. This means that you can experience high-quality 3D graphics and video without delay.

CD-ROM—Most of today's hottest applications are available only on Compact Disk Read Only Memory (CD-ROM) devices. CD-ROMs can store 650MB of data, over 400 times the amount found on a floppy disk. CD-ROM drives are standard on nearly all new PCs. Make sure yours is capable of at least 32x—the faster the better. The number before the "x" indicates the number of times faster that data is transferred than a regular audio CD player.

DVD—Digital Versatile Disk (DVD) holds nearly 10 times the data of a standard CD-ROM, and delivers digital quality movies and other types of home entertainment that you can watch on your PC. DVD disks hold between 4.7GB and 15.9GB of data and, while it requires its own drive, the DVD drive can run your existing CD-ROMs.

Hard Drive—Get a hard drive with more capacity than you'll ever think you need, as its main role is to serve as the long-term warehouse of your files on your PC. The latest application suites, as well as video- and audio-intensive applications require several megabytes of storage. Choose between 8GB (8,192MB) and 16GB (16,386+MB), depending on the types and volume of application software you'll be using. Also, take access speed (look for a maximum of 10-12 milliseconds), Revolutions Per Minute (RPM) and hard drive cache size into consideration. Hard drive cache uses small, fast memory circuits to store information that is frequently accessed from your hard drive, improving its performance.

IDE vs. SCSI Hard Drive—When shopping for a hard drive, you've got two choices: Integrated Drive Electronics (IDE) or Small Computer System Interface (SCSI). SCSI hard drives require extra hardware and are best suited for heavy-duty input/output operations such as file servers. Appropriate for most other uses, IDE or Enhanced IDE (EIDE) drives do not require extra hardware and are almost as fast as SCSIs.

Modem—You can access the Internet via a modem, which allows computers to communicate with each other across phone lines. Many Intel® Pentium® III processor-based PCs come with 56Kbps modems for fast downloads. These modems are compatible with the V.90 standard.

Monitor—Your monitor is the window into your computing world, so make sure it provides enough room for viewing several things simultaneously. Intel® Pentium® III processor-based PCs typically use a screen resolution of 1024x768. This resolution number refers to the number of pixels, height and width, used to create what you see on your screen. The higher the number, the better your resolution will be.

Other Removable Storage Devices—High-speed portable storage devices, commonly referred to as "SuperFloppy" drives, can hold large files such as graphics, video clips and complex spreadsheets that don't fit on a standard 1MB floppy disk. For example, Iomega Zip and Jaz disks hold between 100MB-2GB of data and are a good source for backing up data.

Printer—What kind of printer do you need? Ink jet or laser? Black-and-white or color? Ink jet printers now offer resolutions as high as 1200 dots per square inch (dpi), and nearly all can print color. Laser printers offer a wide range of resolutions, from 300dpi-1200dpi. While most laser models print in black-and-white, color laser printers are becoming more common. Other things to consider are speed, compatibility, and memory (printers with larger memories speed the printing process).

Processor/Central Processing Unit (CPU)/ Microprocessor—The microprocessor is the brain of your computer. It reads instructions from your software applications and tells your computer what to do. The new Intel® Pentium® III processor is available at speeds of 450MHz, 500MHz, and 550MHz. Fast microprocessors enhance your ability to quickly run creativity, entertainment, communication and productivity applications.

RAM—Random Access Memory (RAM) is your computer's main source of memory. Directions from your software are stored in RAM while your processor does its job of reading and executing the software's instructions. Performance PCs come with at least 64MB of RAM, allowing you to run complex programs or multiple programs simultaneously. Most Intel® Pentium® III processor-based PCs come with Synchronized Dynamic Random Access Memory (SDRAM), allowing for an extremely fast transfer of data between the microprocessor and the memory.

Scanner—A scanner digitizes images, photographs and drawings, and then sends the information to your computer as a file. Several kinds of scanners are available: handheld scanners that you roll over an image; and flatbed scanners, which resemble small copy machines. Scanners come with their own software that lets you manipulate images and create effects.

Sound Card—A sound card is the bridge between digital and analog audio signals. Sound cards provide the dual function of converting digitized audio information into electrical signals (and vice-versa) that drive ordinary speakers to produce sound. They vary in their quality based on the number of bits they use to digitize sound. Look for a 32-bit sound card to produce the highest quality of digitized audio.

Universal Serial Bus—Universal Serial Bus (USB) is a standard for connecting processor components such as scanners, printers, cameras and joysticks to the PC. A USB port enables many different devices to use a single connector type, resulting in a 12Mbps data transfer rate that is much faster than that of standard serial and keyboard/mouse ports. Adding USB devices does not require special hardware—and your computer can stay on during the process.

Video Card—Make the most of your new PC by including a graphics card capable of handling 3D and digital video playback. Higher monitor resolutions require a card with adequate Video Random Access Memory (VRAM). To accommodate superior 3D performance, consider a 3D card with at least 8MB of VRAM that supports the Accelerated Graphics Port (AGP) which comes with your new Intel® Pentium® III processor-based PC.

These definitions have been provided by Intel® corporation.

Louis Cruz, Systems Administrator, Lehman College and Director of EduTech Computer Training Services

 

Tip of the month

When using MS Word 97, try using the keyboard

Using MS-Word 97 without the keyboard to input commands can be a chore at best, but for most users the length of time required to produce a document using the mouse alone to input commands will take considerably longer. To make your lives a bit easier I have provided a list of the most common commands used in MS-Word 97. Why do you need this? Because it is faster. You will not have to take your hands of the keyboard to maneuver the mouse to the toolbar or menu commands bar to select the command you would like to implement. You can gain access to most commands from the keyboard as you are typing your document. The result is your hands stay on the keyboard longer allowing you to get your work done faster. To use keyboard shortcuts requires you to use keys in combination with each other. When you see a keyboard shortcut with the “+” sign between two or more keys means that you hold down the keys on both sides of the “+” sign. For example, “Ctrl + Shift + D” means that to get the action assigned to this shortcut requires that you depress all three keys simultaneously to initiate the command. You do not have to press all three together, you can press them in sequence holding them down as you proceed to the next key. Try these shortcuts out I am sure you will like them.

 

 

Shortcut

Action

Ctrl+B

Toggles boldface.

Ctrl+I

Toggles italic.

Ctrl+U

Toggles continuous underlining. (Does not break between words.)

Ctrl+Shift+W

Toggles word underlining. (Breaks between words.)

Ctrl+Shift+D

Toggles double underlining. (Does not break between words.)

Ctrl++

Toggles subscript.

Ctrl+Shift+=

Toggles superscript.

Ctrl+Shift+A

Toggles all capital letters.

Ctrl+Shift+K

Toggles small capital letters.

Ctrl+Shift+F

Activates the Font list box on the Formatting toolbar, where you select a font name. When the Formatting toolbar is turned off, pressing Ctrl+Shift+F once displays the Font dialog box.

Ctrl+Shift+P

Activates the Font Size list box on the Formatting toolbar, where you select or type a number. When the Formatting toolbar is turned off, pressing Ctrl+Shift+P once displays the Font dialog box.

Ctrl+Shift+H

Toggles hidden-text format.

Ctrl+>> (Ctrl+Shift+)

Increases the font size to the next larger available size on the current printer.

Ctrl+<< (Ctrl+Shift+)

Decreases the font size to the next smaller available size on the current printer.

Ctrl+]

Increases the font size by 1 point.

Ctrl+[

Decreases the font size by 1 point.

Shift+F3

Changes the case of selected letters from lowercase to initial caps, from initial caps to uppercase, and from uppercase to lowercase. Words with strange combinations of uppercase and lowercase first change to either lowercase or initial caps and then follow the changes listed above.

Ctrl+Spacebar or Ctrl+Shift+Z

Removes all the added text formatting; the text format is set only by the paragraph style.

Ctrl+Shift+Q

Switches selected text to Symbol font.

Ctrl+D

Displays the Font dialog box.

 

 

 

Louis Cruz, Systems Administrator, Lehman College and Director of EduTech Computer Training Services

 

For General Information contact: tbj@lehman.cuny.edu || Last modified: September 11, 1999
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This site is designed and maintained by Louis Cruz, Technology Coordinator, Division of Arts & Humanities, Lehman College, CUNY